How do I schedule an interview?

In this guide, we explain how to schedule interviews. Sending interview invitations from TalentAdore is easy and you can offer the same time slots for several candidates at once. When a candidate has chosen a certain time slot, it is automatically removed and becomes invisible for other candidates. You can also send a confirmation email of a specific time if you have agreed on the interview via phone or email.

First,  move the candidate to the “Phone interview” or “Face to face interview” step and click “Schedule interview” as indicated in the illustration below this paragraph. The other option “Confirm pre-agreed interview” is for instances when you have agreed on a specific interview time beforehand and want to send the confirmation message only.

Then, choose interview times that will be offered to the candidate and click “Insert link”. If you want to better understand how the calendar works, read the detailed instructions at the bottom of this guide.

TalentAdore automatically creates an interview invitation message with an interview booking link (the [LINK] placeholder will be replaced).

When the candidate opens the link, they can choose a time and click "Confirm". If none of the times suit the candidate, they can contact you via email. 

Both you and the candidate are notified of the booked interview (depending on your notifications settings). The interview will also appear on your “Task list” on the “Home” page and the confirmed time will be visible on your TalentAdore calendar.
 

More information about the calendar

If you had added slots previously, they will appear in your calendar. If not, you can add new time slots by clicking on a certain date and time in the calendar. If you want to add many sequential time slots at once, do it from the “Calendar” page instead. 

The slots with the light grey background are already offered to somebody else, but you can still offer them to new candidates. If somebody books that time, it will automatically be removed from the other candidates.  It's always better to have more slots offered than there are candidates, so everybody has a chance to select at least among a couple of times.

The slots that are inactive are already booked, so you cannot offer them anymore. Please note that also the interview slots with a different purpose also are  inactive. For example, if the candidate is in the “Face-to-face interview” step, you can’t offer them a phone interview time, and slots dedicated for that purpose will appear inactive in the calendar. 

You can offer individual times by clicking them, or select multiple at once by selecting a period from the "Choose period" drop-down. The slots will first turn yellow when the system checks if they still are free, and then turn to dark grey. 

Finally, after selecting all the times you want to offer, click "Insert link".