What are notepads and how do I enable them?

“Notepads” feature allows you to add recruitment-specific questions or guidelines in a custom notes tab. After added to a specific recruitment process, they are visible in the “Candidate” -view as illustrated in the picture below.

Notepads can be used for various purposes, for example: providing the base of interview questions for interviewers, adding some topics that should be explored during the recruitment process, or creating different note tabs related to different recruitment steps.

First, the admin users or recruiters should create organization-wide notepads in “Company settings”. After that’s done, all users are able to add the relevant notepads to their positions. 

Selecting notepads for a certain position

When you create a new position, you can choose which notepads will be visible for those users who have access to that position. First, click on “Notepads” field to open the dropdown menu (see picture below). Then, select notepad(s) that you want to use in this recruitment process.

Notepads can be used for various purposes, for example: providing the base of interview questions for interviewers, adding some topics that should be explored during the recruitment process, or creating different note tabs related to different recruitment steps.

First, the admin users or recruiters should create organization-wide notepads in “Company settings”. After that’s done, all users are able to add the relevant notepads to their positions. 

Selecting notepads for a certain position

When you create a new position, you can choose which notepads will be visible for those users who have access to that position. First, click on “Notepads” field to open the dropdown menu (see picture below). Then, select notepad(s) that you want to use in this recruitment process.

If you want to add notepads to an already open position, you can do it at any time by editing the position. In case a notepad that contains notes is accidentally removed or edited, the notes are moved under the built-in “Notes” tab, so you will not lose any information. 

Creating notepads (for admin users and recruiters)

Open the view illustrated below by going to “Notepads” section in “Company settings”. 

Follow these steps when creating new notepads:

1. Write a title, description and topics for the notepad. Each topic will create a new section within the notepad tab. Users will then be able to add their notes under these topics.
2. Separate each topic with two line breaks, so that there will be one empty row in between questions. 
3. Click “Save” when you are done. 
   
   

Please note that each topic should be on its own row, with an empty row in-between. Also, each topic that is required should have a symbol “*” at the end of it. 

The Notepad is now ready to be used in your organization's recruitment processes!